MCYSA – REGISTRARS CONDENSED GUIDELINES

Please read the Steps for Carding and pass the information along to appropriate people to ensure that carding is done correctly and efficiently.  Proofread the submissions so the entire carding process will be carried out with as little delay, disappointment, and extra work as possible.

EVERY PACKET MUST HAVE AT LEAST ONE LICENSED COACH

Please submit the paperwork as follows:

Membership forms:

Following must be HIGHLIGHTED:

1)  Players Name

2)  Players Birth date    

There must be a membership form for each player and each (Volunteer) coach.  Put them in the order of how they are listed on the roster. Any “paid” coach or trainer MUST get their card, directly from the State Office. 

***** ALL COACHES MUST LIST AN  EMAIL ADDRESS ON THE MEMBERSHIP FORM  *****

Birth Certificates:   Put the copies of the birth certificates in the order of the roster, HIGHLIGHT  the Players name  and birth date.  With FOREIGN Birth Certificates include a CERTIFIED ENGLISH TRANSLATION!

Do Not use thermal fax paper --   Information disappears!

Sage Forms:          Signed by parents/players/coaches

Medical Forms:      Put the notarized medical forms in order of the roster.

Player Passes:       in the order of the roster No corrections at all on players’ card.  DO NOT USE WHITE OUT or

                              the card can not be accepted. Do not use Polaroid pictures or the card won’t stay laminated.

CARDS MUST BE LAMINATED BEFORE PLAYERS’ FIRST GAME  ---   READ THE STATE HANDBOOK

Helpful Hints for processing your player passes

1.       Remove perforations from passes before signing

2.       Have child sign the player pass; have coach sign the coach pass. Coaches DO NOT SIGN PLAYERS PASSES! (Cards will be VOIDED, disciplinary action occurs, and new cards must be purchased)

3.       The front of the player pass must read as the player’s birth certificate. If the players name on birth certificate is John Smith, the pass must be signed, John Smith, not Johnnie!

4.       Glue a current photo on the card where it says “Attach Photo Here”.  (NO POLAROIDS, COMPUTER PICTURES:  DO NOT USE PHOTOS FROM OLD PLAYER PASSES - must be a current ‘stamp size’ photo of face)

5.       PASSES:  DO NOT CROSS OUT or use WHITE OUT.  If an error has been made a new pass needs to be completed.  If you run out of passes more can be purchased from NYJSA for $10.00

Full-sided teams must have a minimum of 11primary players; Small Sided teams must have a minimum 8 players; U08 players may NOT play on a Full Sided team. 

                       DC’s #___ must be entered on ALL the appropriate forms          MCYSA League # 12

 Things to bring to the District Commissioner

1.   Completed  Player passes; players’ name, birth date including:  FULL CLUB NAME- NO INITIALS!

2.  Completed  Roster – preferably in Alphabetic Order

3.  Completed  Membership forms, in order of the roster, including one for each coach & player, HIGHLIGHT  names and birth dates (Coach Form MUST have e mail address written in, without this the roster will not get validated)

4.  Birth certificates, in order of the roster, HIGHLIGHT  birth date and name

5.  Notarized  Medical Forms, notarized within in last 6 months, again in order of the roster

6.  Copies of the volunteer coach’s licenses.

7.  If a coach is carded with another team, bring copy of coach’s pass (front and back) this stays with our records.

8.  If you are adding a previous carded player you must supply a copy of the player’s release!

EVERY TEAM MUST HAVE ITS OWN UNIQUE NAME IN THE CLUB.  THIS IS A STATE REQUIREMENT!   

i.e. NO TEAM MAY BE CALLED: “NORTH HATFIELD 86/87”  or “ NORTH HATFIELD U09”  AGE CAN NOT BE PART OF NAME.  TEAM MUST HAVE ‘REAL’ NAMES that UNIQUELY IDENTIFY THEM             i.e.  “NORTH HATFIELD COUGARS”

WHEN ADDING/DROPPING A COACH or PLAYER, YOU MUST SUPPLY ALL PINK COPIES OF ROSTER & PLAYER/COACH STATUS FORMS TO THE DC, IN ORDER TO COMPLETE YOUR TRANSACTION.